Introduction

Aim and purpose
The aim of this unit is for learners to understand the purpose of different document types, know the software available to produce them and enable them to produce and review appropriate documents for differing audiences.

Unit introduction

The effective application of IT requires learners to understand enough about different software applications to be able to choose which tools and techniques are most suitable and use them competently. Learners will become familiar with examples of tools and techniques so as to be able to exploit the different software to produce effective communications. Creating original artwork is not a primary focus of the unit but the ability to use appropriate graphics in different formats to assist with clarity and communication is essential. Learners must be able to use the software effectively, but in addition to being able to generate output that meets the need of specific purposes and audiences, they must be able to enter and edit information, combine material of different types and format the document to suit the communication using particular layouts and house styles as necessary. Advanced software features such as tables of contents, indexes, short cuts etc will also be explored.

The ability to review and adjust finished documents is essential if learners are to generate high quality materials that meet user needs. This is achieved through a combination of in-built tools such as spellcheckers as well as critical re-reading to identify other problems. The review must also include checks against the original purpose and target audience to be sure that the document is appropriate. It is recommended that this unit is delivered early in the programme, as many of the skills learned will be transferable to other situations and units.

Learning outcomes
On completion of this unit a learner should:

1 Understand the purpose of different document types

2 Know appropriate software to present and communicate information

3 Be able to produce appropriate documents for different audiences

4 Be able to review documents.