Assignment 2 Guide (Alice Part III)

You can choose any images for a poster. Here, I have used the same one made for the A5 booklet cover as that had a child's handwriting type of font and large letters.

The extracts are simply added as labels and spaced randomly. This was made using Serif DrawPlus. The labels are white rectangles placed behind text boxes containing the extracts. Then they were grouped and rotated a little.

Provided you have a clearly legible poster, A4 size, with uncluttered text and the two elements, an image and the extract(s) then that should be adequate for the first part of the task.

An Invoice

This is totally different. You can use a ready-made template (look in New>Templates>Invoices in Word) or make your own in Word or Excel.

The features to include are your 'firm' name, an address, maybe an e-mail contact address, a made-up customer's name and address and it's a good idea to have the word INVOICE clearly stated at the top.

Then you list the seven main documents you will have prepared so far and add a few notes about how you did them (what software you used and what size they are). If you're not using a spreadsheet, this is best put in a table with one row per document.

The seven documents will be:

1. A5 1st Draft
2. A4 Newspaper
3. A4 Presentation
4. A5 2nd Draft (with images)
5. A5 Template with random / designer text
6. A5 3rd Draft (with edited images and new cover)
7. A4 Poster

Save a version with the details and your descriptions.

You then need to add some more information to each of the listed tasks. In a spreadsheet, just use the next columns. In this template I was able to change the existing column headings. You may have to add two columns to an original Word table. Whichever method you've used, the two new columns are File Size and Price.

You can get the File Sizes (in KB) from your folder view for the 7 files.

The Price is £2 per KB so multiply the file size by 2. In Excel you can use a formula. In a Word table you can also use a formula but it's trickier! Or just use your head or a calculator!

A Total Price is needed and then a VAT figure, 20%, or 1/5th of the Total price.

Finally, add the Total price and VAT to get the amount due. 

Again all these figures can be calculated easily in a spreadsheet (not quite as easily in a Word table) or just work them out and enter them.

Save the revised invoice with a different name.

(The illustration below includes the two extra columns needed for the last task)

A chart

This is quite straightforward. Put the task name and file size as headings for two columns in a spreadsheet. (If you used a spreadsheet for the invoice, use that file). Enter the data in the rows below. Select all the data and use Insert>Chart and choose a Pie Chart.

You may prefer to change the colours and you should add labels to show the file sizes and a legend to explain which sections are which.

Add a title like How The Total Cost Is Made Up.

The small chart made by default should be moved to its own sheet. Right click on the chart to get a menu to choose this option from.

Save the file

A PDF document

The final tasks is to produce one PDF document that contains the poster, the chart and the invoice. This could be a Word document with each item as a separate page. Or you could use three sheets of a Workbook - that's simpler if you have used a spreadsheet for the invoice.

If you use the workbook with the chart, on a new sheet add an image of the A4 poster. You may have to take a screen print of a Word page to get this.

If you didn't use a spreadsheet for the invoice then you'll need an image of that too. Again, a screen print may do. (Crop screen prints down to just the documents in each case).

One way or another, you'll now have three sheets in a spreadsheet file or three pages in a Word file with what are required. Use File>Save As and choose PDF. This will create a single file with the three individual pages.

Depending on the dimensions of each element, some adjustments may be needed to get the best display.